Regular Meeting Minutes – March 20, 2013

Huntley Area Public Library District

Board of Trustees Minutes for Regular Meeting

March 20, 2013

The Board of Trustees of the Huntley Area Public Library District met at the library on March 20, 2013.  President Jan Schadt called the meeting to order at 7:00 p.m.  Also present were Rusty Ayers, Mitch Baker, Ann Christiansen, Judith Klein, Patrick McDonald, Director, and Loralei Getty, Business Office Coordinator.  Leslie Threadgill-Smith entered the meeting at 7:02 p.m.  Kathleen Pilat entered the meeting at 7:15 p.m.

Visitors:  Debbie Bakazan, resident. David Bakazan, resident. Jay Darlington, resident. Drew Darlington, resident.

Threadgill-Smith entered the meeting at 7:02 p.m.

Public Comment:  David Bakazan and Drew Darlington apologized for participating in an incident that occurred on February 5th in which fireworks were lit and exploded inside the library building.  Jay Darlington spoke in support of his son, Drew Darlington.

Consideration of Extensions of the Suspensions of Library Privileges of Patrons Violating the Library’s Patron Behavior Policy:  Klein motioned, Threadgill-Smith seconded to extend the suspension of the library privileges of David Bakazan, Drew Darlington and Jonathan Ciupka for a total of 6 months from their respective suspension start dates for their involvement in the incident in which fireworks were lit and exploded inside the library building.  Furthermore, the reinstatement of the library privileges of each is contingent on apologizing in person to the Library Board or McDonald.  Roll call votes were:  Ayers-Aye, Baker-Aye, Christiansen-Aye, Klein-Aye, Schadt-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion approved.

Debbie Bakazan, David Bakazan, Jay Darlington and Drew Darlington left the meeting at 7:07 p.m.

Secretary’s Report:  The Board reviewed the March 6, 2013 Policy Committee Meeting Report.

Christiansen motioned, Threadgill-Smith seconded to approve the February 20, 2013 Regular Board Meeting Minutes.  Five Ayes.  No Nays.  One Abstain.  Motion approved.

Financial Reports and Checks:  Christiansen motioned, Klein seconded to approve the Treasurer’s Report and checks as submitted for February.  Roll call votes were:  Ayers-Aye, Baker-Aye, Christiansen-Aye, Klein-Aye, Schadt-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion approved.

Semi-Annual Treasurer’s Report:  Threadgill-Smith motioned, Ayers seconded to approve the Semi-Annual Treasurer’s Report for July 2012-December 2012 as presented.  Roll call votes were:  Ayers-Aye, Baker-Aye, Christiansen-Aye, Klein-Aye, Schadt-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion approved.

Monthly Income/Expense Report (Discussion):  The Board inquired as to McDonald’s estimate of the percent expenditure of the 2012-2013 Maintenance-Grounds budget for snow removal.  With the last season snows, McDonald estimated the budget for snow removal for the season had been expended at close to 100%.  

Pilat entered the meeting at 7:15 p.m.

Librarian’s Report:  Presented by McDonald.

McDonald read a thank you letter from the library to President Jan Schadt for her donation to the library of the handmade wooden clock she purchased during the Friends’ Foundation’s recent “Think Outside the Box” fundraiser.

Personnel:  No additional oral comments.

Facilities/Operations:  The library is receiving an eRate discount on its telephone service and is using some of those savings to add a caller ID feature to the phone system.  The library’s app provider, Boopsie, offered to end the app service and provide a refund as a result of the issues the library has been experiencing with the functionality of the book check feature on their app.  The library is exploring the offer.  The project to replace a major portion of the library’s carpeting, funded in part through a Live & Learn Grant, has been scheduled to take place following the end of Summer Reading.  Sergio Ramos, Head of Maintenance, has consolidated the inspection of the library’s emergency equipment with one company resulting in a savings of approximately $240 per year.

Community/Fundraising:  The library issued 29 new library cards at the 2013 Spring Consumer Showcase at Sun City Huntley.  The library has received its grant copies of Moneyball by Michael Lewis in conjunction with the World Book Night Grant.  Per grant requirements, the books will be given away on April 23rd.  Schadt, Christiansen and McDonald attended the annual ILA legislative breakfast on February 18th.

Circulation/Program Usage:  In response to a patron request at the February Board Meeting, the library reviewed a number of aspects of its Circulation policy and practice.  Following the review and survey of area public library practices, no changes were made to Circulation practice or are being suggested for policy.  Circulation totals are still up for the fiscal year, but relative to February 2012 (which had one more day in the month), the monthly total is less than last year.

RAILS Library System Report:  The Illinois State Library has requested a two-year grant proposal for an e-book project to expand eBook access for patrons of both the RAILS and Illinois Heartland Library Systems’ patrons.  The RAILS Wheeling property was sold and RAILS is scheduled to close on the sale in early April.

Committee Reports:

Board Policy:  Will meet on April 30th at 4 p.m. to review policy.

Finance:  Will meet on April 25th at 1 p.m. to review the first draft of the working budget for fiscal year 2013/2014.

Friends’ Liaison:  Reported by Threadgill-Smith.  The February book sale raised $667.  The “Think Outside the Box”/“Boxes as Original Works of Art” raised $800.  The Friends received a $2,500 grant from America’s Farmers Grow Communities Association.  The next book sale will be held on April 6-7.  Culver’s Fundraising Night is scheduled for April 9th from 4-8 p.m.  The Board Meeting will be on April 11th.  On April 16th, the Friends will purchase lunch for the library staff in honor of National Library Workers Day.  The next monthly general meeting will be on April 19th.

Staff Development Policy:  Klein motioned, Christiansen seconded to approve the Staff Development policy as presented.  All Ayes.  No Nays.  Motion approved.

Computer Security and Telecommunications Policy:  Klein motioned, Christiansen seconded approve the Computer Security and Telecommunications policy as presented.  All Ayes.  No Nays.  Motion approved.

Threadgill-Smith left the meeting at 8:30 p.m.

Discipline Policy:  Klein motioned, Christiansen seconded approve the Discipline policy as presented.  Four Ayes.  One Nay.  One Abstain.  Motion approved.

Sick Leave Policy:  Christiansen motioned, Klein seconded to approve the Sick Leave policy as revised.  All Ayes.  No Nays.  Motion approved.

Pay, Work Week and Breaks Policy:  Klein motioned, Christiansen seconded to approve the Pay, Work Week and Breaks policy as presented.  All Ayes.  No Nays.  Motion approved.

Overtime and Compensatory and Extra Time Policy:  Klein motioned, Christiansen seconded to approve the Overtime and Compensatory and Extra Time policy as revised.  All Ayes.  No Nays.  Motion approved.

Attendance Policy:  Klein motioned, Christiansen seconded to approve the Attendance policy as revised.  All Ayes.  No Nays.  Motion approved.

Application for FY 2014 State of Illinois Public Library Construction Grant:  Pilat motioned, Baker seconded to approve the application for the FY 2014 State of Illinois Public Library Construction Grant.  All Ayes.  No Nays.  Motion approved.

Executive Session:  No executive session.

Items from Executive Session for Action:  None.

Board Discussion:  Library contact information will be forwarded to Car-Dun-Al Obedience Dog Training Club in advance of exploring whether library grounds might be utilized for the purpose of training search-and-rescue animals.

Adjourn:  Klein motioned, Christiansen seconded to adjourn the meeting at 9:18 p.m.  All Ayes.  No Nays.  Motion approved.

 

Respectfully Submitted,                                                                              

Ann Christiansen, Secretary

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