Regular Meeting Minutes – May 15, 2013

Huntley Area Public Library District
Board of Trustees Minutes for Regular Meeting
May 15, 2013

 
The Board of Trustees of the Huntley Area Public Library District met at the library on May 15, 2013.  President Jan Schadt called the meeting to order at 7:01 p.m.  Also present were Ann Christiansen, Judith Klein, Leslie Threadgill-Smith, Patrick McDonald, Director, and Loralei Getty, Business Manager.  Rusty Ayers, Mitch Baker and Kathleen Pilat were absent.
 
Visitors:  Beverly Cannalte, Board Member-Elect.  Virginia Maravilla, Board Member-Elect.
 
Public Comment:  No public comment.
 
Secretary’s Report:  The board reviewed the April 30, 2013 Policy Committee Meeting Report and the May 9, 2013 Finance Committee Meeting Report.
 
Christiansen motioned, Threadgill-Smith seconded to approve the April 24, 2013 Regular Board Meeting Minutes.  All Ayes.  No Nays.  Motion approved.
 
Financial Reports and Checks:  Christiansen motioned, Threadgill-Smith seconded to approve the Treasurer’s Report and checks as submitted for April.  Roll call votes were:  Christiansen-Aye, Klein-Aye, Schadt-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion approved.
 
Monthly Income/Expense Report (Discussion):  No discussion.
 
Librarian’s Report:  Presented by McDonald.
Personnel:  Congratulations to Loralei Getty who has been promoted from the library’s Business Office Coordinator to Business Manager.  In the new role, Getty will take a more active role in the appropriations, levy, budget and library insurance processes.  The orientation sessions for the newly-elected Board Members will be on May 21st and May 28th at 6:30 p.m.
Facilities/Operations:  The library is testing a model of a tablet computer for use in facilitating the electronic distribution of Board Meeting packets.  Kane and McHenry Counties are targeting the last week of May for the first distribution of Tax Year 2012 property taxes.  Jonathan Ciupka apologized in-person to the Library Director for his participation in an incident that occurred on February 5th in which fireworks were lit and exploded inside the library building.  The second self-check machine is operational and available for public use.  Members of LIMRiCC, the library’s health insurance group, voted to accept a 7.22% increase in medical premiums effective July 1, 2013, and to hold those rates for 18 months.  Proposed changes to the Bylaws for the Board of Library Trustees of the Huntley Area Public Library District Board as contained in draft Resolution 2013-4, have been distributed to Board Members in advance of a potential future vote.
Community/Fundraising:  No additional oral comments.
Circulation/Program Usage:  No additional oral comments.
RAILS Library System Report:  Recently, RAILS and the Illinois Heartland Library System submitted a joint grant proposal for an eBook project to the Illinois State Library. 
 
Committee Reports:
Board Policy:  Met on April 30th to review policy.  The Board Policy Committee will meet jointly with the Finance Committee on June 5th at 2 p.m.
Finance:  Met on May 9th to review the first draft of the working budget for fiscal year 2013/2014.
Friends’ Liaison:  Reported by Threadgill-Smith.  The next book sales will be held on June 1-2 and August 3-4.  No book sale will be held during July.  The next monthly general meeting will be on May 17th.  The general meeting on June 21st will be held at Tom’s Farm Market in Huntley.  The Friends Breakfast Fundraiser, “Saving America’s Scenic Wonders”, raised $4,200.  On April 27th, the Friends gave away 44 bags during the recycling project in honor of Earth Day and Arbor Day.  The Friends will be donating 2,500 reading folders to the library’s Summer Reading Program as well as sponsoring the program.
 
Resolution 2013-2 – Resolution of Appreciation honoring Judy Klein for her service to the Huntley Area Public Library District as a Library Board Member:  Christiansen motioned, Schadt seconded to approve Resolution 2013-2 as presented.  Three Ayes.  No Nays.  One Abstain.  Motion approved.
 
Resolution 2013-3 – Resolution of Appreciation honoring Leslie Threadgill-Smith for her service to the Huntley Area Public Library District as a Library Board Member:  Christiansen motioned, Klein seconded to approve Resolution 2013-3 as presented.  Three Ayes.  No Nays.  One Abstain.  Motion approved.
 
Consideration of bids for Live & Learn Grant Project to Replace Library Carpeting:  Christiansen motioned, Threadgill-Smith seconded to approve Johnson Floor Co. in Carpet Style 2 (Option 2) at $55,975.  Roll call votes were:  Christiansen-Aye, Klein-Aye, Schadt-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion approved.
 
Benefits Policy:  The Board reviewed the proposed updates to this policy in advance of a potential future vote.
 
Patron-Generated Online Content Policy:  The Board reviewed the proposed updates to this policy in advance of a potential future vote.
 
Social Media Use Policy:  The Board reviewed the proposed updates to this policy in advance of a potential future vote.
 
Telecommuting Policy:  The Board reviewed the proposed updates to this policy in advance of a potential future vote.
 
Personal Presentation of Employees Policy:  The Board reviewed the proposed updates to this policy in advance of a potential future vote.
 
Draft of Working Budget for Fiscal Year 2013-2014:  The Board reviewed the proposed working budget in advance of a potential future vote.
 
Appointment Policy:  The Board reviewed the proposed updates to this policy in advance of a potential future vote.
 
Executive Session:  No executive session.
 
Items from Executive Session for Action:  None.
 
Board Discussion:  No discussion.
 
Adjourn:  Klein motioned, Christiansen seconded to adjourn the meeting at 8:04 p.m.  All Ayes.  No Nays.  Motion approved.
 
 
Respectfully Submitted,
                                                               
Ann Christiansen, Secretary
 

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