Regular Meeting Minutes – January 17, 2018

Board of Trustees
of the
Huntley Area Public Library District
Minutes of the Regular Meeting
January 17, 2018

Call to Order: A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Program Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on January 17, 2018. President Threadgill-Smith called the meeting to order at 5:30 p.m.

Attendance:
Trustees Present: Chris Budzynski, Sean Cratty, Shannon McKibben, David Moore, Marjorie Smith and Leslie Threadgill-Smith

Trustees Absent: David Novalinski

Library Staff Present: Frank Novak, Library Director; Loralei Getty, Business Manager; Pamela Kampwerth, Head of Circulation and Outreach Services; Leigh Ann Porsch, Head of Marketing and Public Relations

Visitors Present: Mindy Schneiderman, Assistant Director of the Center for Governmental Studies

Public Comments: None

Cratty entered the meeting at 5:32 p.m.

Community Survey Report by Northern Illinois University’s Center for Governmental Studies: Mindy Schneiderman, Assistant Director of the Center for Governmental Studies (CGS) at Northern Illinois University reported on the library’s community survey and the conclusions from it. CGS developed and implemented a telephone study to gather citizen opinions regarding the library. Telephone interviews were conducted from September 16, 2017 to October 28, 2017. Both users and non-users of the library were interviewed. The survey consisted of 57 questions. The average interview took 19.6 minutes. A total of 400 residents completed the survey resulting in a 32.2% response rate. Overall, the survey respondents like the library and the services provided. The survey respondents would like the library to play a traditional library role and improve communication regarding the capability to stream movies and television shows and download music from the library’s website. A majority of the respondents favor an expansion of the library.

Schneiderman left the meeting at 6:05 p.m.

Secretary’s Report: Smith motioned, McKibben seconded that the Board approve the minutes of the Regular Meeting held on December 20, 2017 as amended. All Ayes. No Nays. Motion carried.

Financial Reports and Checks: Cratty motioned, Moore seconded that the Board approve the checks and financial report for December 2017 as presented. Roll call votes were: Budzynski-Aye, Cratty-Aye; McKibben-Aye, Moore-Aye, Smith-Aye and Threadgill-Smith-Aye. All Ayes. No Nays. Motion carried.

Monthly Income/Expense Report (Discussion): Trustees reviewed the Income/Expense Report-December 2017 and there were no questions.

Librarian’s Report: Presented by Novak.

Department Head Presentation-Pamela Kampwerth, Head of Circulation and Outreach Services: Pamela has worked at the library for the past 14 years. As Head of Circulation, Pamela is responsible for overseeing the Circulation Department including, public service, planning, training, and evaluation. Pamela manages the full and part-time Circulation staff and Pages. As Head of Outreach Services, Pamela manages the library volunteer program, including the Friends Foundation, the Local History Department, and Outreach.

Novak will deliver a report for Administration at the February Regular Board Meeting. The Huntley Village Board extended the Temporary Use Permit for a five-year period (through January 31, 2023.). The library will be closed on February 9, 2018 to provide training to the staff for the new Polaris system. On January 2nd, the library received a check from the Friends Foundation for $42,000. Novak was awarded a Google Development Team Scholarship.

Committee Reports:

Policy & Personnel: There was no report.

Finance: There was no report.

Facilities: There was no report.

Friends’ Liaison: Presented by Kampwerth. The Friends presented a check for $42,000 to the library. Library Lovers Book Sale is scheduled for February 3-4. An anonymous donor will be matching donations raised for the Minivan during the month of February, up to $1,000.

New Business:

Service Animal Policy: McKibben motioned, Budzynski seconded that the Board approve the Service Animal Policy as presented. All Ayes. No Nays. Motion carried.

Documentation of Disability Form: Cratty motioned, McKibben seconded that the Board approve the Documentation of Disability Form as presented. All Ayes. No Nays. Motion carried.

Public Use of Library Grounds Policy: Cratty motioned, Moore seconded that the Board approve the Public Use of Library Grounds Policy as presented. All Ayes. No Nays. Motion carried.

Use of Library Gazebo Policy: Budzynski motioned, Cratty seconded that the Board approve the Use of Library Gazebo Policy as presented. All Ayes. No Nays. Motion carried.

Old Business: There was no Old Business.

Executive Session: There was no Executive Session.

Items from Executive Session for Action: None.

Upcoming Dates: The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, February 21, 2018 at the Huntley Area Public Library District at 5:30 p.m.

Board Discussion: There was no discussion.

Adjourn: Budzynski motioned, McKibben seconded to adjourn the meeting at 6:47 p.m. All Ayes. No Nays. Motion carried.

Respectfully Submitted,

Marjorie Smith, Secretary