Board of Trustees
of the
Huntley Area Public Library District
Minutes of the Policy and Personnel Committee Meeting
May 5, 2026
Call to Order: A Policy and Personnel Committee meeting of the Board of Trustees of the Huntley Area Public Library District was held in Program Room 3at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on May 5, 2026. Chair Domagalski called the meeting to order at 5:00p.m.
Attendance:
Committee Members Present: Sandy Domagalski (chair), Linda Benigno, and Leslie Threadgill-Smith (ex officio)
Committee Members Absent: John Schmelzer
Trustees and Library Staff Present: Elizabeth Steffensen, Acting Library Director; and Trustee Jerry Reedy
Visitors Present: None
Public Comments: There were no public comments.
Remote Work Policy: Acting Director Steffensen brought to the Board that the issue should be held for a future date. The Committee emphasized they would like to maintain a policy of limited remote work and only with the Directors prior approval to do so. The library will maintain the current telecommuting policy.
Overtime Policy Revisions: The Committee discussed overtime compensation for non-exempt employees. The Board discussed the benefits of either the policy, always being monetary compensation or comp time going forward. Discussion if it would be a more equitable solution for the Board to set parameters on which conditions are eligible for comp time verses time and a half payout. The Board also discussed that comp time could not be taken away since it is in lieu of monetary compensation. The Committee proposed going over the wording of the policy changes with the legal team before going forward.
Front Loaded Vacation Time: The Committee went over the option of changing back to accrued vacation time or staying with the current front-loaded vacation. The Board would like to formalize the language of the vacation policy for the change in time earned if it should be implemented at the time of an employee’s qualifying anniversary date or applied at the beginning of the year.
Emergency Closing: The committee reviewed the policy of Emergency Closing. Would like to add tweaks to the wording to include “approve by the director”.
At 6:20 p.m. Visitor Vito Benigno arrived at the Committee meeting.
Programing Waivers: With upcoming programs requiring waivers, should the library be having patrons signing a universal waiver when they get a library card or is it better to provide a waiver on a case-by-case basis for programs that would require additional protection. The Committee decided to consult with the legal team on the benefits of both options.
Personnel Updates: The Directors position has been posted. We continue to look at candidates for the Head of Marketing position. With two of the public service teams moving up there are two information guide position open at level 5. We are interviewing both internal and external candidates currently. One member of the Circulation team has resigned. The library is looking to delegate those employees’ hours to other current employees before searching for an outside candidate. With the retirement of the current Local History specialist, do we delegate more responsibilities to other members of the genealogical and history team.
Adjourn:
Threadgill-Smith motioned; Benigno seconded to adjourn the Policy Committee meeting. All Ayes. No Nays. Motion carried.
Policy Committee Meeting adjourned at 6:37 p.m.
Respectfully Submitted,
__________________________________________
Lindsey Jarr, Recorder
