Board of Trustees
of the
Huntley Area Public Library District
Minutes of the Policy Committee Meeting
April 15, 2026
Call to Order: A Policy Committee meeting of the Board of Trustees of the Huntley Area Public Library District was held in Program Room 3at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on April 15, 2026. Chair Domagalski called the meeting to order at 5:00 p.m.
Attendance:
Committee Members Present: Sandy Domagalski (chair), Linda Benigno, John Schmelzer and Leslie Threadgill-Smith (ex officio)
Committee Members Absent: None
Trustees and Library Staff Present: Elizabeth Steffensen, Acting Library Director; Lindsey Jarr, Business Manager; Sergio Ramos, Head of Maintenance; Kevin Stringer, Head of IT; and Michelle Mattes, Friends Foundation Liaison
Visitors Present: Vito Benigno
Pledge of Allegiance: Threadgill-Smith led the Pledge of Allegiance.
Public Comments: There were no public comments.
Trustee Stephanie Weil entered the meeting at 5:15 p.m.
Trustee Katie Kunde entered the meeting at 5:21 p.m.
Public Service Grade Levels: Acting Director Steffensen brought to the Board a need to create a Level 6 grade level Public Service Associate position. Currently, the Huntley Area Public Library offers level 5 and Level 7. Threadgill-Smith asked that Steffensen create a one-page job description for a level 6 Public Service Associate position. The Board wants to encourage upward mobility within the library staff.
Program Room Policy Revisions: Steffensen presented an updated Room Reservation Policy. Steffensen and Rossi–Moser collaborated to improve clarity on hours of program room and requirements for staying within room reservation time frame. “Groups must adhere to their scheduled reservation time. Any group remaining in the program room beyond their reserved end time may lose current and/or future room reservation privileges.”
Benigno noted she liked that it was equitable across all groups. Reedy liked the flexibility in the language that the person/group that reserved the space may lose current or future privileges.
Telecommuting: Steffensen expressed a desire to review the Telecommuting Policy. Currently all employees are encouraged to be in the office while we go through a time of transition. The Board would like to emphasize the policy to include that the employees do not work remotely without the advanced permission from their supervisor. The Board requested Steffensen to bring recommendations for Telecommuting Policy to the May Regular Board Meeting.
Board agreed to carry Overtime, Front Loaded Vacation Policy and Emergency Closing conversations to the Special Meeting on April 21, 2026.
Adjourn: Benigno motioned; Schmelzer seconded to adjourn the Policy Committee meeting. All Ayes. No Nays. Motion carried.
Policy Committee Meeting adjourned at 5:31 p.m.
Respectfully Submitted,
__________________________________________
Lindsey Jarr, Recorder
