Board of Trustees
Of the
Huntley Area Public Library District
Minutes of the Regular Meeting
July 19, 2023
Call to Order: A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in Program Room 3 at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on July 19, 2023. President Budzynski called the meeting to order at 5:30 p.m.
Attendance:
Trustees Present: Chris Budzynski, Stephanie Duncan, Katie Kunde, Shannon McKibben
Trustees Absent: Sandy Domagalski and Leslie Threadgill-Smith
Library Staff Present: Frank Novak, Library Director; Pamela Kampwerth, Head of Programming & Outreach Services
Visitors: Marjorie Smith, Kylie Boruz
Pledge of Allegiance: President Budzynski led the Pledge of Allegiance.
Public Comments: There were no public comments.
Secretary’s Report: McKibben motioned, Kunde seconded that the Board approve the minutes of the Regular Meeting held on June 21, 2023, as presented. All Ayes. No Nays. Motion carried.
Financial Reports and Checks: McKibben motioned, Duncan seconded that the Board approve the checks and financial report for June 2023 as presented. Roll call votes were: Duncan-Aye; Kunde-Aye; McKibben-Aye; Budzynski-Aye. All Ayes. No Nays. Motion carried.
Library Director’s Report: Presented by Novak. The Working Budget in your meeting packet is ready for approval. Novak asked the library board to consider closing on Friday, December 1, 2023, to allow staff to prepare for the Very Merry Open House that will take place later in the day. Novak also asked the library board to consider allowing the library to close for half a day, once each quarter, for staff training purposes. The monument sign work has begun. The trenching is completed. The sign company is waiting for the electronic sign to be delivered before the work on the sign continues. Novak suggested the board discuss a change in board meeting starting times. Novak discussed the Huntley tornado and the debris that was cleaned up from the library lot. The only damage the library received was minor damage to our trash enclosure. Vito Benigno has agreed to serve on the library’s Decennial Committee. Novak included language in the board packet for modification of the library’s bylaws to make the Treasurer the Finance Committee chair once elected by the board. A closure request from staff came after the meeting agenda was finalized. Library staff members have asked that the library consider closing on Labor Day Sunday for just this year. That weekend another library is joining the CCS consortium and integrated library systems will be down. Only two member libraries will be open that Sunday: Round Lake and Evanston. Novak included the change he made in the library’s Patron Behavior Policy-Photos and Filming wording that eliminates the language prohibiting photography and filming in the library. Novak will be offering proposed language for this policy soon for the Policy Committee to consider. Budzynski asked for questions or discussion. Duncan asked how busy the library is on Sundays. Novak explained that it is our least busy day and the library operates with a skeleton crew most Sundays.
Library Board Committee Appointments: Budzynski made these committee appointments:
Finance – Kunde (chair), McKibben, Duncan, Budzynski (ex officio)
Policy – Threadgill-Smith (chair), McKibben, Domagalski, Budzynski (ex officio)
Facilities – Duncan (chair), Kunde, Vacant (new board member), Budzynski (ex officio)
Committee Reports:
- Policy: No report
- Finance: No report
- Facilities: No report
- Friends Foundation: Presented by Kampwerth. Friends are preparing for the Minilinks@thelibrary fundraiser this Friday, July 21. Sponsorships have raised $1,650. Next fundraiser is the Fall Fest Book Sale.
New Business:
FY 2023-2024 Working Budget: Kunde motioned, McKibben seconded that the Board approve the budget as presented. Roll call vote. Kunde-Aye, Duncan-Aye, McKibben-Aye, Budzynski-Aye. All Ayes. No Nays. Motion carried.
Very Merry Closure: McKibben motioned; Duncan seconded that the library be closed to the public on December 1. All Ayes. No Nays. Motion carried.
Closures for Staff Training: Quarterly half day. Kunde motioned, McKibben seconded that the library be closed half days, quarterly, for training. All Ayes. No Nays. Motion carried.
Old Business: There was no Old Business.
Upcoming Dates: Decennial Committee Meeting, August 9, 2023 at 5:30 p.m. Regular Board Meeting, August 16, 2023 at 5:30 p.m.
Board Discussion:
Bylaws Modification: The modification was presented today and will be voted on next month.
Discussion – none; vote on in August
Board Meeting time: There will be no change in the board meeting time.
Executive Session: McKibben motioned, Kunde seconded for the board to go into executive session under 5 ILCS 120/2(c)(3)—The selection of a person to fill a public office, as defined in the Open Meetings Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the public body is given power to remove the occupant under law or ordinance and under 5 ILCS 120/2(c)(1)—the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Roll call vote. Kunde-Aye, Duncan-Aye, McKibben-Aye, Budzynski-Aye. Motion carried. Entered Executive Session at 6:40 p.m.
Items from Executive Session for Action: Entered Regular Meeting at 7:10 p.m. McKibben motioned, Kunde seconded to appoint Stephanie Weil to the Huntley Area Public Library District Board of Trustees. Roll call vote. Kunde-Aye, Duncan-Aye, McKibben-Aye, Budzynski-Aye. All Ayes. No Nays. Motion passed. Next, Kunde motioned, Duncan seconded to approve a library director pay rate increase of 4%, retroactive to his anniversary date. Roll call vote. Kunde-Aye, Duncan-Aye, McKibben-Aye, Budzynski-Aye. All Ayes. No Nays. Motion passed.
Adjourn: With no further business before the board, McKibben motioned, Kunde seconded to adjourn the meeting at 7:12 p.m. All Ayes. No Nays. Motion carried.
Respectfully Submitted,
Shannon McKibben, Secretary
