Board of Trustees
Huntley Area Public Library District
Minutes of the Regular Meeting
October 18, 2023
Call to Order: A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in Program Room 3 at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on October 18, 2023. President Budzynski called the meeting to order at 5:30 p.m.
Trustees Present: Chris Budzynski, Sandy Domagalski, Stephanie Duncan, Katie Kunde, Shannon McKibben, Leslie Threadgill-Smith and Stephanie Weil
Trustees Absent: None
Library Staff Present: Loralei Getty, Business Manager; Pamela Kampwerth, Head of Programming & Outreach Services; Sergio Ramos, Head of Maintenance
Visitors Present: Paul Inserra, Marjorie Smith
Pledge of Allegiance: President Budzynski led the Pledge of Allegiance.
Public Comments: There were no public comments.
Presentation of Audit by Paul Inserra, CPA: Paul Inserra, of ATA Group, LLC, reviewed the financial statements and operational matters of the Huntley Area Public Library District for the fiscal year ended June 30, 2023, which included a clean opinion letter.
Secretary’s Report: Kunde motioned, Threadgill-Smith seconded that the Board approve the minutes of the Budget & Appropriation Hearing held on September 20, 2023 as presented. All Ayes. No Nays. Motion carried.
McKibben motioned, Duncan seconded that the Board approve the minutes of the Regular Meeting held on September 20, 2023 as presented. All Ayes. No Nays. Motion carried.
Financial Reports and Checks: Threadgill-Smith motioned, McKibben seconded that the Board approve the checks and financial report for September 2023 as presented. Roll call votes were: Budzynski-Aye, Domagalski-Aye, Duncan-Aye, Kunde-Aye, McKibben-Aye, Threadgill-Smith-Aye and Weil-Aye. All Ayes. No Nays. Motion carried.
Monthly Income/Expense Report (Discussion): Trustees reviewed the Income/Expense Report-September 2023 and there were no questions.
Library Director’s Report: Presented by Kampwerth. The business manager attended a “Paid Leave for All Workers Act” webinar. As a result of this Act, Illinois employers will have to ensure that all Illinois workers earn up to 40 hours of paid leave time, based on hours worked, each year starting on January 1, 2024. The library’s current policy will need to be revised. The LIMRiCC Board of Directors is making updates to the LIMRiCC Intergovernmental Agreement. The library’s Board President will need to sign the agreement and the ballots are due back no later than November 15, 2023.
A consultant has been guiding the library with setting up the Recording Studio. The next steps will include purchasing additional items to improve the acoustics, creating a policy, creating guidelines and staffing. The seal coating and striping of the parking lot is underway. This project should be completed on October 21st.
Following a discussion based on a staff inquiry, the board of trustees expressed the library will no longer follow the CDC recommendations regarding COVID-19. Instead, individuals should use basic consideration for others and use their best judgement in preventing the spread of any illness.
Policy: There was no report. A meeting has been scheduled for November 8th at 5:30 p.m. to discuss the Paid Leave for All Workers Act (PLAWA) Paid Time Off policy.
Finance: There was no report.
Facilities: There was no report.
Friends’ Liaison: Presented by Kampwerth. The Friends will accomplish raising one million dollars to support the library by the end of 2023. The 50/50 raffle winner at Culver’s Fundraising Night on October 9th donated their winnings to the Friends. Fall Fest raised $3,500.
2023 Levy. Presented by Kampwerth. Novak recommends a levy increase of 6% over last year’s levy extension. This would capture both the PTELL increase of 5% and new growth in the library district. This increase would trigger the Truth in Taxation Act requiring the publishing of a black border notice of the public hearing in the newspaper and a public hearing before approving the levy ordinance. The difference between a 4.9% and 6% levy increase would be approximately $39,000. The difference between a 6% and 7% levy increase would be approximately $35,000. Following a discussion, Kunde motioned, McKibben seconded that the Board approve a levy increase of 7% over last year’s total extension as presented and November 15th as the date for the levy adoption.
Roll call votes were: Budzynski-Aye, Domagalski-Aye, Duncan-Aye, Kunde-Aye, McKibben-Aye, Threadgill-Smith-Nay and Weil-Aye. Six Ayes. One Nay. Motion carried.
Transfer from Operating Fund to Special Reserve Fund: Paul Inserra felt $500,000 was a reasonable amount to transfer from the Operating Fund to the Special Reserve Fund. Once funds are transferred to the Special Reserve Fund, those monies become subject to the Special Reserve Fund Ordinance. McKibben motioned, Kunde seconded that the Board approve transferring $500,000 from the Operating Fund to the Special Reserve Fund. Roll call votes were: Budzynski-Aye, Domagalski-Aye, Duncan-Aye, Kunde-Aye, McKibben-Aye, Threadgill-Smith-Aye and Weil-Aye. All Ayes. No Nays. Motion carried.
There was no Old Business.
Upcoming Dates: The next Decennial Committee meeting will be October 24th. A Special Meeting has been scheduled for October 24, 2023 to approve administrative changes to the intergovernmental agreement that covers our inclusion in the health insurance pool. The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, November 15, 2023 at 5:30 p.m.
Board Discussion: There was no discussion.
Executive Session: There was no Executive Session
Items from Executive Session for Action: None
Adjourn: McKibben motioned, Duncan seconded to adjourn the meeting at 6:45 p.m. All Ayes. No Nays. Motion carried.
Shannon McKibben, Secretary