Regular Meeting Minutes – May 19, 2021

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Board of Trustees 

of the 

Huntley Area Public Library District 

Minutes of the Regular Meeting 

May 19, 2021 

 

Call to Order:  A regular meeting of the Board of Trustees of the Huntley Area Public Library District was held in the Temporary Meeting Room at the Huntley Area Public Library District, 11000 Ruth Road, Huntley, IL 60142 on May 19, 2021.  President Budzynski called the meeting to order at 5:30 p.m. 

Attendance: 

Trustees Present:  Vito Benigno, Chris Budzynski, Sean Cratty, Shannon McKibben, Marjorie Smith and Leslie Threadgill-Smith 

Trustees Absent:  None 

Library Staff Present:  Frank Novak, Library Director; Loralei Getty, Business Manager; Douglas Cataldo, Head of Marketing and Public Relations; Elizabeth Steffensen, Head of Information Services 

Visitors Present:  David and Julie Novalinski. 

Public Comments:  There were no public comments. 

Installation of New Library Trustees:  Re-elected trustees Chis Budzynski and Shannon McKibben were officially sworn in as members of the Huntley Area Public Library District Board. 

Record of Board Membership (Roll Call of Members Present):  Benigno-Present; Budzynski-Present; Cratty-Present; McKibben-Present; Smith-Present; Threadgill-Smith-Present. 

Introduction and Recognition of Library Guest:  David Novalinski was presented with a certificate honoring his service.  Novalinski moved out of the library district and tendered his resignation on March 14, 2021. 

Novak, Getty, Steffensen and Cataldo left the meeting at 5:37 p.m. 

Executive Session:  Budzynski motioned, Cratty seconded for the Library Board to convene in an Executive Session at 5:37 p.m. under the exception of the Open Meetings Act ILCS Chapter 5, Act 120, Section 120/2 for the purpose of discussing the annual review of the Library Director.  Roll call votes were:  Benigno-Aye; Budzynski-Aye; Cratty-Aye; McKibben-Aye; Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried. 

Novak entered Executive Session at 6:01 p.m. 

The Board left the Executive Session at 6:15 p.m. 

Getty, Steffensen and Cataldo returned to the meeting at 6:15 p.m. 

Secretary’s Report:  Threadgill-Smith motioned, Smith seconded that the Board approve the minutes of the Regular Meeting held on April 21, 2021 as presented.  All Ayes.  No Nays.  Motion carried. 

Financial Reports and Checks:  McKibben motioned, Cratty seconded that the Board approve the checks and financial report for April 2021 as presented.  Roll call votes were:  Benigno-Aye, Budzynski-Aye, Cratty-Aye; McKibben-Aye, Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried.   

Monthly Income/Expense Report (Discussion):  Trustees reviewed the Income/Expense Report-April 2021 and there were no questions. 

Library Director’s Report:  Presented by Novak.  In late September, it is anticipated the library will do a construction closure for 3 to 5 days for parking lot work, exterior building work and mill work.  Novak is in the process of working on the budget for FY21-22.  Funding for some additional staffing throughout the library will be built into next year’s budget.  Novak offered to take the trustees on a tour of the existing building immediately following tonight’s meeting.  Benigno passed around the newsletter from the Skokie Public Library which had pictures of their renovation project to modernize their interior spaces. 

Committee Reports: 

Policy:  There was no report. 

Finance:  There was no report. 

Facilities:  There was no report. 

Friends’ Liaison:  Presented by Cataldo.  Corner books are doing well since the library re-opened to the public.  The Friends are hoping to do something at Fall Fest this year. 

New Business:  

Appointment of Nominating Committee:  Benigno and Cratty were appointed to the nominating committee. 

Staff FY21-22 General Wage and Merit Increases:  Novak asked the board to offer library staff members a general wage increase of 1.5% and up to a 1.5% merit increase for Fiscal Year 2021-2022.  Benigno motioned, McKibben seconded that the Board approve the general wage increase of 1.5% and up to a 1.5% merit increase for Fiscal Year 2021-2022 as requested.  Roll call votes were:  Benigno-Aye, Budzynski-Aye, Cratty-Aye; McKibben-Aye, Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried.   

Proposed Bylaws Amendments:  On May 5, 2021, notice was given to the board of the proposed amendments to Article II, Section 1 (Officers Term Length) and Article III, Section 2 (Board Meeting Schedule/Location Change Protocol). 

Article II, Section 1:  Cratty motioned, McKibben seconded that the Board approve the changes to Article II, Section 1 of the library’s bylaws as presented.  Roll call votes were:  Benigno-Aye, Budzynski-Aye, Cratty-Aye; McKibben-Aye, Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried. 

Article III, Section 2:  Threadgill-Smith motioned, Benigno seconded that the Board approve the changes to Article III, Section 2 of the library’s bylaws as presented.  Roll call votes were:  Benigno-Aye, Budzynski-Aye, Cratty-Aye; McKibben-Aye, Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays.  Motion carried. 

Appointment of Library Trustee to Fill Vacant Board Position:  The library had four candidates apply for the board vacancy.  Those candidates are David Erling, Kathleen Kunde, Burt Natkins and Allan Prokop.  The trustees would like to interview all four candidates on June 2, 2021. 

Old Business:  There was no Old Business. 

Upcoming Dates:  The next Regular Monthly Board Meeting of the Board of Trustees will be Wednesday, June 16, 2021 at 5:30 p.m. 

Board Discussion:   

Generalized Budget Discussion:  One of the things that Novak will be building into next year’s budget is funding for some additional staffing.  The additional staffing being considered are a Head of IT, IT Technical Trainer, Programmer, Administrative Assistant and three part-time assistants to help in Children’s, Information Services and Circulation.  Novak will have a full narrative with the budget recommendation. 

COVID-19 Mask Mandates:  Cratty motioned, Benigno seconded that the Board approve a motion to follow the new mask mandate for fully vaccinated individuals as issued by the CDC and the Governor of the State of Illinois.  All Ayes.  No Nays.  Motion carried. 

Items from Executive Session for Action:  Budzynski motioned, Cratty seconded to increase the Library Director’s salary 3% to $121,202.21 effective April 21, 2021 in connection with his annual performance review.  Roll call votes were:  Benigno-Aye; Budzynski-Aye; Cratty-Aye; McKibben-Aye, Smith-Aye and Threadgill-Smith-Aye.  All Ayes.  No Nays. Motion carried. 

Adjourn:  McKibben motioned, Threadgill-Smith seconded to adjourn the meeting at 7:16 p.m.  All Ayes.  No Nays.  Motion carried. 

 

 

Respectfully Submitted, 

Shannon McKibben, Secretary